Show Serials Control Tab in JWF

It may often seem difficult to determine if there is a serials control record associated with a title without searching with one of the serials wizards. However, there is a property setting in the Item Search and Display wizard of the Java Client that will enable you to display a serials tab on a Detailed Display of any title that is under serials control.  The property setting displayed here is about halfway down in the Defaults tab under the section for Extended Info Display Options. This same property setting is also available in the C-Client.

Setting this option in the properties results in the display shown below.

JWF Editing a Bibliographic Record: Adding a Tag

There are two ways to add a new tag to an existing bibliographic record using the Modify Title wizard. In the examples below, an additional ISBN is being added to the record.

In the first example, the new ISBN is being added below the last 020 tag on the record. A right click on the tag closest to where you want the new tag to be placed results in the drop down menu shown. Highlight the option you want and click on it to add a blank field to the record.

Another option for adding a tag to a record is to use the helpers at the top of the display screen as shown below. In this example the new ISBN is being added below the last 020 tag on the record. Click on the tag closest to where you want the new tag to be placed, then click on the helper you've selected to create a blank field line in the record. **Note that the four helpers shown below are in the same order as the four options displayed in the drop down menu shown in the example above.**

The new, blank field line will appear as displayed above. You will need to add the tag number first and any indicators required for the tag being added. In the case of an 020 tag for the ISBN there are no indicators, but the 020 tag number must be entered before you can tab over to where the ISBN will be entered. The following error message displays if you do not enter the tag number. If you decide not to add the new tag, you must acknowledge this message before you can delete the empty tag line.

Removal of Item Notes in JWF

To remove notes on item records use the Call Number and Item Maintenance wizard in the group of Common Tasks wizards or the Edit Item wizard in the group of Item Maintenance wizards.


If you wish to delete a note from an item record, do not use the keyboard backspace key or delete key. Just as it was in the C-Client, the use of either of these keys removes text from the note but doesn’t clear out all information from that note area. To delete all aspects of a note, highlight the note prompt or note text that you wish to remove, then right click on that note to get the option to Delete Field. Click on the Delete Field button. Click on the Save button to save the change you’ve just made to your item record. Just as in the C-Client, the note prompt you removed will no longer display while you are still within the record. When the record is retrieved again, the note prompt you deleted will be restored.

Display of Item Notes on Call Number Hitlist Screen in JWF

On the call number/ item hitlist it is possible to see which items have item notes attached to them. Those items with a note will have a tiny yellow flag overlaying the machine readable barcode next to the printed item barcode as shown here. It is possible to see one of these little "post-its" on an item barcode in the hitlist but not see any text in any of the item notes when you view the item record for that barcode. This happens when someone removes the item notes incorrectly. If you just highlight the text and use the delete button, or the backspace button to remove the text, the system will leave the little "post-it" on the barcode in the hitlist.  

Linking in JWF

Use the Call Number and Item Maintenance wizard in the group of Common Tasks when linking new items. This wizard allows you to create a new call number and add your item record at the same time using a single wizard. Right click on this wizard to set the wizard's properties. Options for adding the call number and the item are in the Behavior tab.

When all entries are checked as shown above, the resulting linking screen is shown below. With these options a default xx call number and a dummy barcode are both created. Simply edit those defaults and save the changes. Enter the new item ID (barcode) last so all changes to the call number and other item information will be saved after the new barcode has been scanned. The save button will be highlighted when edits are made.

Other options for setting propeties on this wizard and the resulting linking screen for each option can be found in the WYLD Technote "Java Client property settings for Call Number & Item Maintenance wizard" on the technotes webpage under the heading Java Client for Workflows: http://will.state.wy.us/wyld/technotes/#java

No Barcode Prompt when Checking in Periodicals in JWF

No barcode prompt for any titles during check in:
If you link each periodical issue and don't get a prompt for entering your item barcode when checking in issues, the problem is due to a property setting in the Checkin wizard. Right click on the Checkin wizard > Click on Properties > Behavior tab. There should not be a check mark next to the entry that says: "Auto Create Copies for Received Issues." If there is a check mark next to this entry, remove the check mark and click the OK button to save the change.

No barcode prompt for just specific titles during check in:

If you link each periodical issue and don't get a prompt for entering your item barcode when checking in issues on just some titles, the problem is in the Distribution tab of the Serials Control record for each specific periodical title. Search for the periodical using the Modify Control wizard. Unless this periodical is the current title and you can retrieve your serials control record directly, you will need to select your library from the list of serials control records if other libraries also own the title. Click on the Modify Control button. Click on the Distribution tab of your serials control record.

The "Copies to add to catalog" should be at least 1 (one). If the copies to add is zero, there will be no barcode prompt on check in for that title.






Click on the Modify a Distribution sub-helper found directly above the Holding Code and just below the Basic and Patterns tabs. Change the number of Copies to add to catalog. Click the Modify Distribution button. Click the Close button.

SmartPort Searching in JWF

If a hitlist of titles is retrieved in your SmartPort search, use the left and right arrows at the top of the record display window to move from the displayed record to previous records or to those records displaying in the hitlist after the record being viewed. The highlighted arrow is the active arrow indicating in which direction you will be browsing from record to record.

For more tips on searching SmartPort using the Java Client, refer to the WYLD Technote "SmartPort Search Options" found at: http://will.state.wy.us/wyld/technotes/#catalog under the section on Importing/Linking.