Removal of Item Notes in JWF

To remove notes on item records use the Call Number and Item Maintenance wizard in the group of Common Tasks wizards or the Edit Item wizard in the group of Item Maintenance wizards.


If you wish to delete a note from an item record, do not use the keyboard backspace key or delete key. Just as it was in the C-Client, the use of either of these keys removes text from the note but doesn’t clear out all information from that note area. To delete all aspects of a note, highlight the note prompt or note text that you wish to remove, then right click on that note to get the option to Delete Field. Click on the Delete Field button. Click on the Save button to save the change you’ve just made to your item record. Just as in the C-Client, the note prompt you removed will no longer display while you are still within the record. When the record is retrieved again, the note prompt you deleted will be restored.

Display of Item Notes on Call Number Hitlist Screen in JWF

On the call number/ item hitlist it is possible to see which items have item notes attached to them. Those items with a note will have a tiny yellow flag overlaying the machine readable barcode next to the printed item barcode as shown here. It is possible to see one of these little "post-its" on an item barcode in the hitlist but not see any text in any of the item notes when you view the item record for that barcode. This happens when someone removes the item notes incorrectly. If you just highlight the text and use the delete button, or the backspace button to remove the text, the system will leave the little "post-it" on the barcode in the hitlist.  

Linking in JWF

Use the Call Number and Item Maintenance wizard in the group of Common Tasks when linking new items. This wizard allows you to create a new call number and add your item record at the same time using a single wizard. Right click on this wizard to set the wizard's properties. Options for adding the call number and the item are in the Behavior tab.

When all entries are checked as shown above, the resulting linking screen is shown below. With these options a default xx call number and a dummy barcode are both created. Simply edit those defaults and save the changes. Enter the new item ID (barcode) last so all changes to the call number and other item information will be saved after the new barcode has been scanned. The save button will be highlighted when edits are made.

Other options for setting propeties on this wizard and the resulting linking screen for each option can be found in the WYLD Technote "Java Client property settings for Call Number & Item Maintenance wizard" on the technotes webpage under the heading Java Client for Workflows: http://will.state.wy.us/wyld/technotes/#java

No Barcode Prompt when Checking in Periodicals in JWF

No barcode prompt for any titles during check in:
If you link each periodical issue and don't get a prompt for entering your item barcode when checking in issues, the problem is due to a property setting in the Checkin wizard. Right click on the Checkin wizard > Click on Properties > Behavior tab. There should not be a check mark next to the entry that says: "Auto Create Copies for Received Issues." If there is a check mark next to this entry, remove the check mark and click the OK button to save the change.

No barcode prompt for just specific titles during check in:

If you link each periodical issue and don't get a prompt for entering your item barcode when checking in issues on just some titles, the problem is in the Distribution tab of the Serials Control record for each specific periodical title. Search for the periodical using the Modify Control wizard. Unless this periodical is the current title and you can retrieve your serials control record directly, you will need to select your library from the list of serials control records if other libraries also own the title. Click on the Modify Control button. Click on the Distribution tab of your serials control record.

The "Copies to add to catalog" should be at least 1 (one). If the copies to add is zero, there will be no barcode prompt on check in for that title.






Click on the Modify a Distribution sub-helper found directly above the Holding Code and just below the Basic and Patterns tabs. Change the number of Copies to add to catalog. Click the Modify Distribution button. Click the Close button.

SmartPort Searching in JWF

If a hitlist of titles is retrieved in your SmartPort search, use the left and right arrows at the top of the record display window to move from the displayed record to previous records or to those records displaying in the hitlist after the record being viewed. The highlighted arrow is the active arrow indicating in which direction you will be browsing from record to record.

For more tips on searching SmartPort using the Java Client, refer to the WYLD Technote "SmartPort Search Options" found at: http://will.state.wy.us/wyld/technotes/#catalog under the section on Importing/Linking.

Using Up/Down Arrows in Modify Title Wizard of JWF

If you are editing a tag that consists of several lines (520 summary statement, 505 contents note, for instance), it is possible to move from one line of text within the tag to another line using the up/down arrows on your keyboard. Right and left arrows can also be used, of course, to move the cursor within the tag.

Viewing the Number of Holdings on a Bibliographic Record in JWF

When using the Item Search and Display wizard it is possible to view the total number of items linked to the bibliographic record. Retrieve the title and then click on the little red book Helper in the upper left corner of the display screen. In the screen retrieved by clicking on the book, the number of holdings will display after the bibliographic information. If you are viewing a periodical title in ALL LIBRARIES, the total number of holdings display below the bibliographic information and the MARC Holdings statements.

If you wish to view the number of volumes held by just a particular library, you can do so using this helper by setting the helper properties to a single library.

Right click on the wizard. Click on Properties. Click on the Helpers tab. Click on the Configuration button next to the option to Display Bibliographic Description. Set the Library option to a single library. Click OK to close.

With this Helpers properties set to a single library, the display will show you the number of holdings for the selected library only.

This helper also appears in the Transfer Title wizard and in the Serials Maintenance wizards: Checkin, Display Control, Create Control, Modify Control, and Delete Control. **Note that changing the Library option to a single library in the helper of one wizard changes that option in all of these other wizards that feature this Red Book helper.

**It is also possible to determine the number of holdings attached to a record by viewing the Control tab of the bibliographic record in any wizard in which that tab can be viewed. The number of holdings is displayed under Basic Title Information in the prompt labeled: "Number of volumes."**

Recommendation for Spine Label Printer in JWF

Carbon County Library System is using a Dymo LabelWriter 400 Twin Turbo spine label printer which was purchased from BroDart. BroDart no longer features this machine, but does still carry the Dymo LabelWriter 400 Turbo. Gaylord also features both of these 400 series Dymo LabelWriter printers.

These printers, as well as others in the Dymo 400 series shown here, can be found online at both companies.

Carbon County purchases spine labels from Gaylord: 1-1/2" high x 1"wide labels (item WW-CCLA-1) and 1-1/4" diameter CD/DVD Core labels (item WW-30886).