Having Multiple Wizards Open at One Time in JWF

This is a setting that is controlled at each workstation.

Click on Preference > Desktop > Desktop Setup
Click on the box next to the option: Multiple windows mode
Click the OK button.

Logout of JWF.

When you log back in, the word Window will now display in the menu options at the top of the screen.

When you have multiple wizards open, you can click on this Window menu option to see which wizard is the active one being displayed (it has a checkmark next to it) and what other wizards you have open as well.

By clicking on one of the other wizards that display when "Active" is highlighted, you can easily move from one wizard to another so that a previously opened wizard can be selected to be the current active one on your screen.

Note, too, that you can select an option in which to view the wizards you have open. If you wish to see multiple wizards on the screen at the same time, you may want to tile them or you may wish to select another option that works better for you.

Collapsed Tree View of Call Number Display in JWF

If you dislike the display of call numbers and barcodes in the wizards of Java Workflows, try collapsing the display so that the default shows only the call numbers. This option is controlled by a property setting in the Defaults tab of the Call Number and Item Maintenance wizard and the Item Search and Display wizard in the group of Common Task wizards. This property setting is also available in the group of Title Maintenance wizards: Modify Title, Duplicate Title, and Delete Title; and in the group of Item Maintenance wizards: Add Item, and Edit Item.

The property setting is shown above on the left and the resulting display of call numbers is shown above on the right. If you choose this display as your default, simply click on the plus sign next to the call number to view the barcode associated with that call number.

Show Serials Control Tab in JWF

It may often seem difficult to determine if there is a serials control record associated with a title without searching with one of the serials wizards. However, there is a property setting in the Item Search and Display wizard of the Java Client that will enable you to display a serials tab on a Detailed Display of any title that is under serials control.  The property setting displayed here is about halfway down in the Defaults tab under the section for Extended Info Display Options. This same property setting is also available in the C-Client.

Setting this option in the properties results in the display shown below.

Display of Item Notes on Call Number Hitlist Screen in JWF

On the call number/ item hitlist it is possible to see which items have item notes attached to them. Those items with a note will have a tiny yellow flag overlaying the machine readable barcode next to the printed item barcode as shown here. It is possible to see one of these little "post-its" on an item barcode in the hitlist but not see any text in any of the item notes when you view the item record for that barcode. This happens when someone removes the item notes incorrectly. If you just highlight the text and use the delete button, or the backspace button to remove the text, the system will leave the little "post-it" on the barcode in the hitlist.  

SmartPort Searching in JWF

If a hitlist of titles is retrieved in your SmartPort search, use the left and right arrows at the top of the record display window to move from the displayed record to previous records or to those records displaying in the hitlist after the record being viewed. The highlighted arrow is the active arrow indicating in which direction you will be browsing from record to record.

For more tips on searching SmartPort using the Java Client, refer to the WYLD Technote "SmartPort Search Options" found at: http://will.state.wy.us/wyld/technotes/#catalog under the section on Importing/Linking.

Viewing the Number of Holdings on a Bibliographic Record in JWF

When using the Item Search and Display wizard it is possible to view the total number of items linked to the bibliographic record. Retrieve the title and then click on the little red book Helper in the upper left corner of the display screen. In the screen retrieved by clicking on the book, the number of holdings will display after the bibliographic information. If you are viewing a periodical title in ALL LIBRARIES, the total number of holdings display below the bibliographic information and the MARC Holdings statements.

If you wish to view the number of volumes held by just a particular library, you can do so using this helper by setting the helper properties to a single library.

Right click on the wizard. Click on Properties. Click on the Helpers tab. Click on the Configuration button next to the option to Display Bibliographic Description. Set the Library option to a single library. Click OK to close.

With this Helpers properties set to a single library, the display will show you the number of holdings for the selected library only.

This helper also appears in the Transfer Title wizard and in the Serials Maintenance wizards: Checkin, Display Control, Create Control, Modify Control, and Delete Control. **Note that changing the Library option to a single library in the helper of one wizard changes that option in all of these other wizards that feature this Red Book helper.

**It is also possible to determine the number of holdings attached to a record by viewing the Control tab of the bibliographic record in any wizard in which that tab can be viewed. The number of holdings is displayed under Basic Title Information in the prompt labeled: "Number of volumes."**

Setting Properties for SmartPort in JWF Acquisitions

To set properties for using SmartPort through Acquisitions go to the Behavior Tab of the Add Basic Order wizard. Click on the raised bar that says “SmartPort.” The settings used here are the same ones used in the Cataloging toolbar for using SmartPort there. Those settings are described in the Cataloging group of technotes under the section called Importing/Linking which are found at: (http://will.state.wy.us/wyld/technotes/#catalog)
Select the WYLD Technote for "SmartPort Settings."

The SmartPort setting in the Cataloging Search Source Wizard do not carry over to this Acquisitions wizard. The information from the SmartPORT Settings Technote has to be re-entered in the property settings of the Acquisitions wizard.

Add Basic Order Wizard & Add Brief Title Helper in JWF

The Add Brief Title Helper is affected by the property settings of the Add Basic Order wizard. To set properties for using the Add Brief Title Helper click on the raised bar that says “Add Temporary Title.” Under the Behavior tab one of the options you might want to select is the option to add an xx call number to your brief title record. To select this option there should be a check mark next to the entry for Add call number and a check mark next to the option to Auto-generate temporary xx call numbers. You may also want to have a check mark next to the option to Add item when adding a new call number.

The properties you set here for this Temporary Title carry over into the Add Brief Title Helper in other Acquisition wizards. For instance when using the Add Brief Title Helper in the Add Orderlines wizard, an xx call number will automatically be generated for a brief record you have to add to your order.