Maintaining Your Library’s Calendar in JWF

In the Circulation toolbar under Common Tasks, click on the Library Calendar wizard to access your library’s calendar. There are two parts to calendar maintenance: Closed days and Closed dates.

If your library is closed on specific days during the week, click on the check box next to that day in the Closed days section. No due date will fall on a day of the week that the library is closed. Materials would be due on the first open day after that closed day. If no other changes are being made, click the Save button to close the Library Calendar wizard.

To select specific closed dates, click on the gadget next to the Closed dates box to get the calendars display as shown above.

If the month displayed is not the correct month in which you wish to select a closed date, use the arrows next to the Month and Year display to browse to another month.

To enter NEW closed dates, on the Closed From calendar on the left, click on the date that will be the beginning closed date. The same month and date will be selected automatically on the Until calendar on the right so if you are not adding a range of dates to that closed date, click the Add button to add this date to your calendar. If you are selecting a range of closed dates, select the correct month in the Until calendar, click on the ending closed date, and then click on the Add button. The dates you’ve selected in the calendars will then display in the listing of closed dates. Notice that if your library is closed for only a single date, that day will display only in the first “Closed from” column.

When you have selected all the closed dates you wish to enter, click the OK button.

Click the Save button to close the Library Calendar wizard.

To make CHANGES TO DATES YOU’VE ALREADY ENTERED into your calendar, select the new dates in both calendars, click the Update button. Click the OK button to acknowledge the change and close the calendar window. Click the Save button to close the Library Calendar wizard.

To REMOVE DATES from your calendar, select the dates you wish to remove and click the Remove button. Click the OK button to close the calendar window. Click the Save button to close the Library Calendar wizard. The calendar holds 64 calendar dates so, as part of your calendar maintenance, it is important to remove older dates that are no longer needed for calculating overdue fines. A range of dates count as a single closed date.

**Make your calendar changes in a timely manner and DO NOT LEAVE YOUR CALENDAR WIZARD OPEN as this prevents any other library from accessing its calendar.**

**ONE CAUTION** It is possible to accidentally remove all your closed dates if you do the following.
If you have the Library Calendar wizard open, have selected the closed dates gadget and have made some date changes; then, if you still have the closed dates gadget open and close your Java Client, Workflows comes back with the usual mesage: "This will halt the workstation. Yes. No.". If you click YES, you will get the message "There are wizards that require attention. Please close the wizards." At this point Workflows has closed your "closed dates" window but has CLEARED all your dates. To prevent losing all your dates, you just need to select "Cancel" instead of “ Save.” If you select “Cancel”, none of your changes will be saved, but you will not lose all your original date entries. Additionally, Workflows will not shut down when you select “Cancel”. This is a bug in the software that has been reported to SirsiDynix with the hopes that it will be corrected in a future software release. This should not prevent you from maintaining your own calendars; just be aware of how you can prevent the calendar from being blanked out.